Have you heard of Trello? It’s a computer based app that lets you organize your work flow (you can also use it on your phone!)
If you’re a book blogger, Trello can help you organize and keep track of books to review, scheduled reviews and more! Read on to find out how I use it to organize my book blog!
So the idea of Trello is that you set up boards, and within each board you set up lists, and on each list you set up cards. You can move the cards around to whatever list you want. You can also label your cards for more organization!
If you look at the graphic above, it’s a screenshot of my view inside my board Blog Content. If I were to click on the “Board” button, I’d see a list of my available boards and I could switch to a different board. I only have two boards, Blog Content and Blogging Bank.
So in my Blog Content board, I have my workflow set up from left to right. Each card is a blog post, and as I get the post from being scheduled to being published, I use Trello to keep track of where I’m at in my work flow with each post.
Work Flow Lists:
- Post Ideas: Although this list is currently empty (excluding the checklist which I’ll go over a bit later), I try to keep cards with blog post ideas that I want to use in the future. I also keep review book cards that aren’t scheduled a post date on my blog.
- Date Assigned: If I have a book review (or general post) that I know needs to be posted on a certain date, I assign it a due date, then move the card over to the Date Assigned list.
- In Progress: If I have my book review written, I move the card over from Date Assigned to In Progress, because it means that I have the post started. This does not mean it’s finished at all, it’s just a draft at this point.
- Finished and Scheduled: Once I have my photographs done, Pinterest friendly graphic done, and my blog post format is complete, the card gets moved over to Finished and Scheduled. This means I actually have the post completely finished and it’s scheduled to post on WordPress.
- Published: When the post goes live, I move it over to the Published list. Once I finished scheduling/post it to all the social media platforms I work on, then I archive the card. You can still access an archived card later if you need to.
So one of my favorite things about Trello is using color coded labels. I love labeling things, and Trello makes it fun. Using color coded labels on my cards is a great way to tell where I’m at with a blog post with just a glance.
There’s more colors than the ones I’m using, I just decided to use those colors because I like them.
Here’s a list of the labels I’m currently using.
- Gardening (to label my gardening posts)
- Life (to label family/etc posts)
- Book review (book related posts)
- Scheduled (publish date set)
- Scheduled on Tailwind
- Instagram Photo Taken
- Pinterest Graphic Created
- Draft Written
- Review Written
So when I get approved for a book on Netgalley (or a review book arrives in the mail), I open up Trello and add a card with the book title, and label it pink for Book Review.
SIDE NOTE: Trello lets you use one free Power-Up per board, and I highly recommend using the Calendar Power-Up. This allows you to view a monthly calendar and you can move cards around on calendar dates. Also, it doesn’t matter if you move the cards around on the calendar view, they won’t move around on the list view until you move them yourself.
So once I decide when I plan to schedule a post, I add a due date to it, and then add a Scheduled label to it (the yellow label).
DID YOU KNOW? You can organize your cards on each list. So once I have a bunch of book reviews with due dates scheduled, I can organize my cards by due date! This let’s me see what review I need to work on next and what’s coming up that’s due soon.
Once I write a draft (or book review), the card gets updated with a label of either Draft Written or Review Written and then I moved the card over to the list In Progress.
When I take my book photograph and/or create my Pinterest graphic, I add the IG Photo and the Pinterest Graphic labels. Trello lets you upload attachments so I typically upload the photo to my card. I just love the visual of the photograph being featured on the card.
When the blog post is finished entirely and scheduled, it gets moved over to Finished & Scheduled list. And when it publishes I move it to the Published list.
Now, I don’t keep the cards in the Published list forever. I still need to make sure my post is scheduled to Tailwind, posted to Facebook and Twitter, etc. So once I know all of those things are complete, then I archive the card. You can always access archived cards, so if I forget something or I need to see that card again, I can always pull it back up and look at it.
I realize this post got lengthy and it seems like quite a process, but I promise you that once it’s set up and you get going, it’s so easy to use! It helps me keep track of my review books and because I can look at the labels and due dates, I can see what’s coming up.
I hope this post was helpful! If you have any questions, please, please ask! I’d love to help!